Vehicles: Miscellaneous – Older Documents

Photograph Credit: Microsoft Images

You made it! Here we are at the last step in organizing our important documents for this first file box. I hope your file is progressing as you keep using your time wisely to get organized.

In this twelfth and last file opening in our box 1 of important documents, I currently have our driving records and incident reports. The last set of documents in this file opening relates to old vehicle paperwork.

Closed Loan Paperwork

Having paid off our car loan for our current vehicle, I have all the original paperwork stapled together, including the letter from our lender stating our loan is paid in full. If I have any issues regarding our clear title at the time we choose to sell this vehicle, I will be able to easily access these documents.

Documentation from Prior Vehicle

Having purchased this car, used it, and then sold it, we kept both bills of sale, copies of the titles, and proof of insurance for this vehicle. If we need to prove that the vehicle is no longer in our possession, I have these dated documents as evidence.

Documentation from Totaled Vehicle

When our vehicle was involved in a hard-hit fender bender, our car was totaled. I keep in this file our original bill of sale, our loan paperwork, the notes from the accident, the proof of the loan paid in full, the bill of sale to the insurance company, and a copy of the check from the insurance company. Should we need to access this information, these documents are housed in this file slot.

Documentation from Trade-In Vehicle

We had purchased a vehicle, used it, and then traded it in to a dealer when we purchased our next vehicle. This packet of documents includes the original bill of sale, copy of the title, and bill of sale to the dealership. These documents are stapled together and included in this set of miscellaneous documents.

All four of these stapled packets of older documents are paper clipped together and housed behind the incident reports in this last file opening in my box 1 of important documents. Wow, this box is now complete!

As you add the final documents to this file, you will have a completed file! Congratulations on getting your important documents gathered, organized, and filed in one location. Enjoy the moment! Now when you need a document from this file, you will know exactly where it is located. Great job using time wisely! What an accomplishment!

Question: Did you finish organizing your first box of important documents? If so, leave me a comment, so I can congratulate you personally!

Vehicles: Miscellaneous – Incident Reports

Photograph Credit: Flickr (Hidden Horsham)

The end is in sight. Only one more week before concluding the important documents housed in file box 1. Last week, we began the twelfth file opening and covered our driving records. This week, we continue adding miscellaneous vehicle documents to this file slot.

Incident Reports

Included in this file is a copy of a police report from vandalism to one of our vehicles. Though we did not submit a claim or receive any response from the police department, I keep the record in the event we need it in the future.

This incident report is placed behind our set of driving record documents. And next week, I will conclude the last set of documents housed in this file and in this box of important documents. Until next week, keep on organizing!

Question: Have you had to file a police report relating to your vehicle? Please add your answer to the comments.

Vehicles: Miscellaneous – Driving Records

Photograph Credit: Flickr (Scott Schrantz)

The time has come to address the final documents in the last file opening in Box 1 of my important documents. This twelfth file slot hold miscellaneous items related to the fourth category: Vehicles. Like many other slots, this file contains three sets of documents. The first set contains records pertaining to our driving.

Paul’s Driving Records

1. Official 10 Year Driver Record. This record contains our license information, address changes, any suspensions, violations, points, or accidents. I check our driver records to be sure all the information is accurate.

You might also want your record if your employer requires a background check or if you are shopping around to lower your car insurance. Knowing what is in your driving record will help you head off any issues.

Our state’s DMV (Department of Motor Vehicles) office offers both a 3-year record and a 10-year record. To be thorough, I request our 10 Year record either every 5 years or 6 months after a change. (For example, I will be requesting my new driver record in the spring after the results of my speeding ticket are resolved at the end of November. Yeah, I posted on Facebook about my lovely speeding ticket. Are you following me on Facebook, yet? If not, come “like” the page and join in.)

To get your 10 Year Driver Record:

1. Go to your favorite search engine (i.e., Swagbucks, Google, etc.) and type in “(your state) DMV.” If you live in South Carolina, then type “South Carolina DMV.”

2. Click on the web link to your DMV site.

3. If there is a Search box, type “drivers record.” If there is not a Search box, then scan the available links for on-line services or public services.

4. Look for a link to “Obtain your certified driving record.”

5. Follow the instructions. The South Carolina DMV offers these instructions:

Your Driver Record contains a history of information related to your driving privilege.  You may request a 3 year Driver Record or a 10 year Driver Record.  An “unofficial” version of your Driver Record will be made available to you online in Adobe PDF format. An official “certified” copy of your Driver Record will be mailed to your address of record.

To complete this transaction:

    • You must know your driver’s license or identification card number.
    • You must have a valid VISA, MasterCard, or Discover card that will be charged the amount due.
    • You must have Adobe Reader installed.
    • The cost of an unofficial or certified copy of your South Carolina driving record is $6.00.

After making your payment, your unofficial driver record should open in a PDF document for you to print. The official certified copy will come in the mail later.

2. Any Citations or Accident Documents. If there are any records in his file then I staple together all documents pertaining to one incident. If there are numerous incidents, whether our fault or not, I keep the records together for each occurrence.

All of Paul’s driving records are then paper clipped together.

Tracy’s Driving Records

1. Official 10 Year Driver Record. This document showed a clear license with only change of address and surrendering my Pennsylvania license for a South Carolina replacement. Now, I will get a speeding ticket violation added after my court date. Arrgh! Have I mentioned that I really hate speed traps.

2. Speeding Ticket Documents. Once I complete the court hearing and get my judgment, I will staple together all the documents relating to this speeding ticket.

Both of my documents will then be paper clipped together.

With both sets of paper clipped documents, I will then use another paperclip to hold both of these sets of driver records together. This packet is then housed inside the twelfth and final file opening in box 1 of my important documents. Keeping these documents organized takes valuable time. However, by using time wisely one step at a time, you can get those important documents filed and organized. Keep sorting and filing!

Question: How often do you request your driver record? Please add your answer to the comments.

Vehicles: Car #2 – Title or Loan Documents

The eleventh file slot in my accordion filing system houses one more set of documents. These documents are housed behind the insurance and DMV records and include the following items:

Title or Loan Paperwork

Our original title and a copy of our title are the first two documents in this remaining set of paperwork. If I had a loan on this vehicle, I would place those documents here.

Copy of Previous Title

Having purchased this vehicle from a private owner, I kept a copy of the completed title with the seller’s and buyers’ (Paul and my) signatures. I made this copy before turning it into the DMV in exchange for our current title.

Bill of Sale

This document proves the sale of this vehicle from the seller to us. Our bill of sale includes the date, names of seller and buyer, and purchase amount.

The title, copy of previous title, and bill of sale paperwork concludes the documentation housed in my eleventh file slot for our second vehicle.

Just as my documentation from vehicle 1 to vehicle 2 is different, so your records may also be different from my paperwork. By having a place for these documents and knowing what to add to these categories will be a help in using time wisely when you need to access these documents and records. Keep plugging along in your quest for document organization. Happy sorting!

Question: How is your vehicle document file different from mine? Please add your answer to the comments.

Vehicles: Car #2 – DMV Records

Last week I itemized the eight insurance-related documents kept in the eleventh file slot of Box 1 of my important documents. Another set of documents in this file opening are the DMV (Division of Motor Vehicles) records for our car #2.

Our DMV records consist of two documents:


Our vehicle registration arrives attached to the receipt via the mail. Before separating the registration from the receipt, I make a copy. The copy is put in this file slot. I then separate the registration document and place it in an envelope in my glove compartment.

License Plate Decal

This decal is sent shortly after payment of our vehicle registration. When I receive it, I make a copy. Then I apply the sticker to our license plate. The copy and the original document are stapled together and placed in this file opening.

The registration and decal documents are paper clipped together and placed behind the insurance documents in this eleventh file slot. The last set of documents in this file opening are the ownership papers which I will cover in detail next week. Until then, keep using time wisely as you get your documents organized!

Question: Where are you in your document organization project? Please add your answer to the comments.